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Switching guide

Apollo.io alternatives in 2026

Six alternatives to Apollo.io, compared on the total bill rather than the seat price, with the one case where staying is the right call.

MNAbhi ChawlaLast substantive update 6 tools compared8 min read

The shortlist

Prices verified against each vendor's own pricing page on 2026-09-20. Apollo.io is included in the table for reference.

DialerFrom, with power dialerFree planBring your own TwilioMin seatsScoreLink
1.Apollo.io
$49/user/moYesNo13.7Visit
2.DialSheet
FreeYesYes14.5Visit
3.Myphoner
$27/user/mo14-day trialYes13.9Visit
4.Close CRM
$99/user/mo14-day trialNo14.0Visit
5.PhoneBurner
$140/user/mo14-day trialNo13.7Visit
6.Kixie
$65/user/mo7-day trialNo13.6Visit
7.Readymode
$199/user/moNoNo13.6Visit
Apollo.io is the first row. Everything below it is an alternative.
1

DialSheet

Open source

Best for solo sellers and small teams choosing free software, their own Twilio account or a managed line

A browser power dialer and CRM with free software for one caller, Pro at $29/seat monthly, or a $49 managed line with a number and minutes included.

4.5/ 5

Free plan

What works

  • Free browser power dialer with a CRM: one user, 500 leads and 500 calls a month, no card and no expiry
  • Bring your own Twilio, so minutes cost about $0.014 rather than being bundled into a $150 seat
  • Pro at $29/seat monthly includes AI summaries, transcripts and call scoring; parallel dialing on your own Twilio is a separate add-on
  • The $49 managed line includes a US/Canada number, 1,500 minutes, Pro and up to 3 parallel lines once verified

What does not

  • Free and Pro need your own Twilio connection to place calls; the $49 managed line supplies the phone service
  • No pre-built Salesforce or HubSpot connector, only a REST API, MCP server and CSV
  • Voicemail drop requires Pro, a recorded message and confirmation of consent for prerecorded messages
  • Support is community and email, not a 24/7 phone line

Our take

The cheapest credible replacement for Apollo.io and the only one on this list with a free forever plan that includes the dialer. Five seats cost $1,740 a year against $2,940 on Apollo.io, plus about $87 a month in Twilio charges you pay Twilio directly. The gaps against Apollo.io are pre-built CRM connectors and a public review corpus.

Visit DialSheet Read the full review
2

Myphoner

Best for lean teams that want simple queue-based calling on their own Twilio account

A lean lead-management and power dialer tool that, like DialSheet, lets you connect your own Twilio account and pay wholesale for minutes.

3.9/ 5

From $27/user/mo with a power dialer

What works

  • Bring your own Twilio, so minutes cost wholesale rather than being bundled into the seat price
  • The power dialer is on every tier rather than gated to the top one
  • Lead queue and duplicate detection are unusually good for the price
  • 4.7 on Capterra across 99 reviews

What does not

  • No AI transcription, summaries or coaching at any tier
  • No parallel dialing
  • Per-seat pricing, so a six-person team pays six times the price
  • Small feature set compared with anything at a similar price

Our take

If you want bring-your-own-Twilio economics with a more established vendor and a longer track record than DialSheet has, Myphoner is the closest thing to a like-for-like alternative.

Visit Myphoner Read the full review
3

Close CRM

Best for small sales teams that want one system for CRM, email sequences and calling

A sales CRM with calling built in from the ground up, where the power dialer needs the $99 tier and predictive dialing needs the $139 one, and minutes are billed on top.

4.0/ 5

From $99/user/mo with a power dialer

What works

  • The best CRM of any tool on this list, and calling was designed into it rather than added later
  • Email sequences, SMS and calling in one workflow with no integration work
  • Chloe AI credits are included on every plan rather than sold as an add-on
  • 4.7 on G2 across more than 2,000 reviews

What does not

  • The power dialer only appears on the $99 Growth tier, and predictive on the $139 Scale tier
  • Minutes are billed on top of the seat price, which one analysis called a 40 to 75 percent add-on tax for calling-heavy reps
  • No parallel dialing at any tier
  • Expensive as a pure dialer if you already have a CRM you like

Our take

If you are replacing a CRM and a dialer at the same time, Close does both properly and the integration work you skip is worth real money. It is the strongest CRM in this comparison by a wide margin.

Visit Close CRM Read the full review
4

PhoneBurner

Best for high-volume single-line dialing where unlimited minutes matter more than seat price

A mature single-line power dialer with unlimited calling included, aimed at teams that dial constantly and want one predictable bill.

3.7/ 5

From $140/user/mo with a power dialer

What works

  • Unlimited calling included on every tier, so the bill does not move with volume
  • Voicemail drop and one-click email follow-up are fast and well built
  • Built-in CRM is capable enough to be the only system a small desk uses
  • Long track record and a 4.7 rating on G2 across roughly 285 reviews

What does not

  • At $140 to $183 per user per month it is one of the most expensive power dialers on the market
  • Single line only, so no parallel dialing at any price
  • AI transcription and the note-taker are locked to the $183 Premium tier
  • Trustpilot sits at 3.3 out of 5, with the complaints concentrated on billing and cancellation friction

Our take

If a rep dials 300 times a day and talks for hours, unlimited included minutes can beat metered telephony. Above roughly 8,000 talk minutes a month per rep, PhoneBurner's flat fee costs less than paying Twilio by the minute.

Visit PhoneBurner Read the full review
5

Kixie

Best for teams living inside HubSpot or Pipedrive who want dialing embedded in the CRM

A multi-line power dialer with deep CRM integrations and unlimited US minutes, undermined by pricing that is no longer published and add-ons that roughly double the real cost.

3.6/ 5

From $65/user/mo with a power dialer

What works

  • The HubSpot and Pipedrive integrations are among the deepest of any dialer
  • Unlimited US and Canada minutes included at every tier
  • Multi-line power dialing on up to four lines at the top tier
  • 4.8 on G2 across roughly 865 reviews

What does not

  • Kixie removed prices from its own pricing page, so you cannot compare without a sales call
  • The add-ons are where the money goes: AI human voice detection around $30, DNC compliance around $20 and ConnectionBoost around $50 per user per month
  • Annual prepayment is mandatory below ten users, and downgrades are only allowed in the last 30 days of the term
  • Support is chat and email during business hours, with no phone or weekend cover

Our take

If your entire sales process lives in HubSpot and you want the dialer inside the record rather than beside it, Kixie's integration is better than anything a bring-your-own-Twilio tool offers today.

Visit Kixie Read the full review
6

Readymode

Best for outbound call centres running predictive dialing at scale

A predictive dialer built for call centres, priced per licence with dozens of DIDs included, and plain about being a volume tool rather than a sales tool.

3.6/ 5

From $199/user/mo with a power dialer

What works

  • Genuine predictive dialing with up to 20-plus concurrent calls per agent
  • 30 to 75 DIDs included per licence, which is what number rotation actually requires
  • Autopilot DID rotation and caller ID reputation monitoring on the iQ tier
  • Built-in CRM designed for call centre workflows

What does not

  • $199 to $249 a licence billed annually, or $239 to $299 month to month
  • Capterra reviewers consistently report numbers getting flagged as Spam Likely
  • No AI transcription or summaries
  • Predictive dialing carries the TCPA three percent abandonment cap, which most B2B teams should avoid entirely

Our take

If you are running an actual call centre with supervisors and a queue, predictive dialing at this price with DIDs included is a category no power dialer competes in.

Visit Readymode Read the full review

Why teams leave Apollo.io

Apollo.io rates 4.7 out of 5 on G2 across roughly 9,428 reviews, so this is not a bad product. The objections below are commercial rather than about quality.

  • Dialing consumes credits at two per minute, competing with contact data for the same budget
  • Call recording caps at 150 minutes a month on the $49 Basic tier, the cheapest tier with a dialer, then 4,000 on Professional and 8,000 on Organization
  • Organization states a three-seat minimum on the pricing page
  • Organization is labelled Annual Only on the monthly billing toggle, so its $119 annual rate is the only way to buy it
  • The dialer is noticeably less capable than a purpose-built power dialer
  • Parallel dialing is a paid add-on on top of the seat price
  • The Advanced Dialer add-on, which carries the power dialer, the parallel dialer, voicemail drop, international dialing and local presence, costs $119 per team per month billed annually or $149 billed monthly on top of a paid seat, and the page labels it introductory pricing
  • The seat tiers list only US Dialer (credits apply); auto-advance power dialing and voicemail drop sit in the Advanced Dialer add-on rather than in any seat price

When to stay with Apollo.io

If you are buying contact data anyway, Apollo's dialer is effectively free and removes an integration. For a team making thirty calls a day alongside email, that is the right trade.

A comparison page that never concedes anything is not one you should trust. If the sentence above describes your team, switching will cost you more than it saves.

Read the full Apollo.io review

How to switch without losing data

  1. 1Export everything before you cancel. Leads, call history, notes and dispositions. Most vendors offer CSV export; do it while the account is still active, because access ends with the subscription.
  2. 2Deal with the phone numbers first. Porting takes days to weeks and it is the step that goes wrong. If the numbers matter, start the port before you cancel anything. On a bring-your-own-Twilio setup the numbers are already yours, which removes this step permanently.
  3. 3Check your contract end date. Apollo.io offers month-to-month billing, so you can overlap the two tools for a week without a large penalty.
  4. 4Run both for one week. Put one rep on the new tool with a real list. Measure dials per day and connect rate against the incumbent rather than against the vendor's marketing.
  5. 5Move your do-not-call list first. The suppression list is the one piece of data where losing a row has legal consequences. Migrate and verify it before the first dial.

Apollo.io alternatives FAQ

What is the best Apollo.io alternative?
DialSheet is the best Apollo.io alternative for most teams, because it is free forever for one user, costs $29 a month for the first paid seat and $29 for each teammate, and runs on your own Twilio account at about $0.014 a minute with no markup. DialSheet's managed line is $49/month for one user, with a local US or Canadian number, 1,500 minutes, Pro features and up to 3-line parallel dialing after business verification and readiness checks. No personal Twilio account is needed. Teammates cost $29/month each; extra minutes cost $25 per 500-minute pack. The included minutes are capped, not unlimited. Myphoner is the closest like-for-like replacement at $27 per user per month for a tier with a power dialer.
Why do teams leave Apollo.io?
The most common reasons are dialing consumes credits at two per minute, competing with contact data for the same budget; call recording caps at 150 minutes a month on the $49 Basic tier, the cheapest tier with a dialer, then 4,000 on Professional and 8,000 on Organization; organization states a three-seat minimum on the pricing page. Apollo.io still rates 4.7 out of 5 on G2 across roughly 9,428 reviews, so the objection is usually commercial rather than about product quality.
Is there a cheaper alternative to Apollo.io?
Yes. DialSheet is free for one user, $29 a month for the first paid seat and $29 for each teammate, with telephony billed separately by Twilio. Whether Pro is cheaper depends on the paid plan, seat count and minutes. For a five-person team that is $1,740 a year in software against $2,940 on Apollo.io. DialSheet's managed line is $49/month for one user, with a local US or Canadian number, 1,500 minutes, Pro features and up to 3-line parallel dialing after business verification and readiness checks. No personal Twilio account is needed. Teammates cost $29/month each; extra minutes cost $25 per 500-minute pack. The included minutes are capped, not unlimited.
When should you stay with Apollo.io?
If you are buying contact data anyway, Apollo's dialer is effectively free and removes an integration. For a team making thirty calls a day alongside email, that is the right trade.

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